Ensuring that your employees and clients are able to enjoy their time at your centre with the peace of mind that you're doing all you can to ensure their safety is very important. In order to achieve this, there are a number of things that you can do...
Clubs and centres have a duty of care towards children and young people. Further guidance on what that duty means, and what can be done to demonstrate that this duty is being met, is detailed in the link below.
A commitment to provide safe and enjoyable environments, sound recruitment and selection procedures is essential. The intentions of most people who work with children, young people and adults at risk are good. However, when centres or clubs recruit new staff and volunteers, all reasonable steps must be taken to ensure that unsuitable people are prevented from working in equestrian sport.
Further information on recruitment can be found in the documents below...
British Equestrian requires those working in eligible roles with children, young people and adults at risk to pass a criminal record check. This is in line with legislation and Government guidance, and is standard practice. In order to help you to ensure that those required to have criminal record checks while at your club or centre have them, we provide the framework and guidance for criminal record checks in equestrian sport.
Eligibility is governed by legislation and Government guidance. In brief, this means that a criminal record check is required for anyone aged 16 years or over who undertakes any potentially unsupervised roles that involve working directly with children and young people under the age of 18.
These activities include...
All coaches and managers working directly with under-18s must hold a current criminal record check, accepted by the centre or club they work for. Those staff or volunteers with significant access to children, or holding a Position of Trust, must first be vetted by the centre or club who is employing them to establish whether they are suitable to work with children.
If a member of staff or volunteer is changing their role and will be taking on responsibility for children, they will need to have a criminal record check before they take up their new job role.
Each British Equestrian Member Body has a Criminal Record Check plan that is bespoke to their discipline. If in doubt, please contact your Member Body Safeguarding Officer or the British Equestrian Safeguarding team for advice.
Further information can be found in the Government guidance documents...
It is the responsibility of the club or centre to arrange a criminal record check for any employees or volunteers. They are also responsible for ensuring that the criminal record is satisfactory before the person starts working for them.
In England and Wales, an Enhanced DBS Check with the children’s barred list checked is needed. You may find the DBS (England and Wales) Eligibility tool useful to find out what type of check is most relevant for you, your staff and volunteers.
In Scotland, staff and volunteers will need to register with the PVG scheme. The British Horse Society, in conjunction with Horsescotland and Disclosure Services, provides a complete checking service for British Equestrian Member Bodies, BHS Approved Centres, affiliated riding clubs and other equine organisations.
In Northern Ireland, staff and volunteers will need to have an Enhanced Access NI Check. Further information on AccessNI checks can be found here.
If you have recently moved to the UK, or are planning to move to the UK, you may need an overseas criminal record check. Further information on overseas criminal record checks can be found here.
Where the criminal record check highlights any relevant information, this must be investigated further, and a risk assessment must be carried out to establish whether the person will be accepted to work with children, young people or adults at risk. The British Equestrian Safeguarding team can provide advice to centres and clubs to ensure that a consistent approach to the risk assessment is applied across equestrian sport. It is a criminal offence for employers or voluntary organisations to knowingly employ a barred person in regulated activity.
Self-declaration doesn't replace the need for a DBS disclosure check for eligible roles, but can provide additional information that a DBS check will not.
Self-declaration can be part of your club's or centre's safer recruitment process. It involves requiring an individual to provide information to be used as part of a decision on their suitability for a particular role with children.
Some organisations use a separate self-declaration form, while others embed self-declaration questions within their overall application form.
British Equestrian seeks to build a safe, enjoyable and inclusive environment for all, whether you're a rider, parent, official, volunteer, qualified coach or working with horses. We have developed safeguarding training that is equestrian-specific and child-centred.
This three-hour interactive workshop is suitable for anyone over the age of 16, including centre proprietors, club officials, coaches, and those with roles in equestrian sport. It is a requirement for those taking on the club or centre Safeguarding Officer role.
The course outlines the roles and the responsibilities of our Member Bodies in their duty of care towards young people and adults at risk. We outline the issues involved in safeguarding children, young people and adults at risk, and highlight the signs and indicators that identify that someone is at risk of significant harm. You will also be given guidance on how to respond to concerns.
Individuals who complete the course will receive a Safeguarding in Equestrian Sport Qualification. This qualification is valid for three years and can go towards the requirements needed to undergo a UK Coaching Certificate (UKCC) course and parts of the BHS Coaching Pathway.
Member Bodies are able to offer virtual Safeguarding for Equestrians sessions – these are tutor-led, face-to-face courses via video link, as well as face-to-face sessions.
Alternatively, Member Bodies, clubs and centres can book a virtual Safeguarding for Equestrians session directly with the Child Protection Company by calling 01327 552030. The Child Protection Company can deliver the course to a maximum of 12 delegates per workshop at the cost of £450 + vat.
To book onto these courses or book a workshop for your club or centre, follow the link below to your Member Body website or contact your Member Body Safeguarding Officer for further details...
British Equestrian has worked with the Child Protection Company, to create a series of online safeguarding training courses.
Aimed at officials who are working or volunteering at clubs or centres with under-18s. The course explores the key safeguarding building blocks in clubs such as...
We would recommend that secretaries, chairpersons, treasurers and committee members complete this course to enable clubs with under-18 teams to have a better awareness of their responsibilities around safeguarding children, young people and adults at risk.
Designed specifically for coaches in the equine industry or for anyone who has already completed a British Equestrian-accredited face-to-face safeguarding course and wishes to refresh their knowledge.
Aimed at everyone who's working or volunteering as a club or centre safeguarding officer. The course explores the skills, attributes, roles and responsibilities of the safeguarding officer. It focuses on the importance of addressing concerns, as well as building the safeguarding officer’s confidence regarding how and when to seek help and advice.
Before enrolling on this course, you must have completed the British Equestrian Safeguarding for Equestrians Workshop and have a criminal record check that is less than three years old and has been accepted by your club or centre.
The following clip will help you to decide which course is right for you.
We recommend that everyone working with under-18s renew their safeguarding education every three years.
Re-certification can be done by...